How to re-receive a record sheet from the tax office. The EGRP entry sheet is a document for individual entrepreneurs confirming state registration. The Unified Registration Center provides copies of sheets of records from the Unified State Register of Legal Entities and the Unified State Register

The Unified State Register of Legal Entities is a unified state register of legal entities that every beginning businessman had to deal with. It is this register that contains most of the data on legal entities. You can obtain this data through an extract from the Unified State Register of Legal Entities. We will find out what it is further.

Why do you need an extract from the Unified State Register of Legal Entities?

An extract from the register is an official document containing a number of important information about a particular legal entity. There are standard and extended statements. The first of them includes the following data:

• Full name of the legal entity, details from the public domain.
• Legal address.
• The full name of the current head of the company, that is, the one who can act on behalf of the legal entity without powers of attorney.
• The current status of the action.
• Names of participants.
• Type (or types) of economic activity carried out.
• Existing licenses of a legal entity.
• Brief information about legal successors and predecessors, if any.
• Amount of authorized capital.
• Registration in extra-budgetary funds (if any).
• Branches or representative offices, if any.
• Changes carried out during the implementation of economic activity.

The extended extract from the Unified State Register of Legal Entities, in addition to the above data, includes confidential data: passport data of the general director of the company, as well as its founders.

What is a Unified State Register of Legal Entities sheet?

The Unified State Register of Legal Entities is an official document that includes only certain information taken from the state register. What information appears on the sheet depends on the circumstances in which it is required. Among the most common cases are the following:

• Change of the general director of the company. In this case, the sheet will contain information about the previous director, the period of his service, as well as the reason for his dismissal or removal from office.
• The need to re-issue the OGRN registration certificate. The sheet will include data with the number, date of issue and series of the previous certificate, as well as similar data from the new certificate.
• . A rather rare situation when a Unified State Register of Legal Entities is required is when it is necessary to conclude a large and serious transaction with a large amount of investment or when concluding a long-term contract.

Many people confuse the entry sheet and the extract from the Unified State Register of Legal Entities. In reality, the difference between them lies on the surface. An extract from the Unified State Register of Legal Entities includes complete data taken from the register, and the sheet is intended to confirm the fact of registration of an organization or the introduction of certain changes.

How to obtain an extract from the Unified State Register of Legal Entities?

Ordering an extract from the Unified State Register of Legal Entities is also a very problematic process, consisting of several steps. Let's look at them in more detail:

• In the case when it is necessary to obtain an extract for his organization, the director must come independently to the office of the district tax service with a passport or send an authorized representative with identification documents. In addition, it is recommended to obtain an extract from the same tax office where registration took place. You must also have a receipt for payment of the state fee with you if you are preparing a paid extract.
• An extract from the Unified State Register of Legal Entities can be obtained free of charge only for your organization. A free statement will be issued within 5 working days. A state fee of 200 rubles allows you to issue an extract to a third party (counterparty) within up to 5 working days. For a state fee of 400 rubles, the time required to produce an extract is significantly reduced. You will receive the extract the very next day after your application. In addition, it will be possible to order an extract to a third party (counterparty).
• A tax office employee will ask you to fill out an application for an extract. If you receive an urgent paid statement, you must indicate this additionally.
• Within the period indicated above (1-5 business days), the extract can be collected.

What is necessary to make changes to the Unified State Register of Legal Entities?

There are two types of amendments to the Unified State Register of Legal Entities - related and not related to constituent documents. In both cases, the procedure will be different, so we will consider the procedures for making changes for both cases.

How to make changes to the Unified State Register of Legal Entities that are not related to the constituent documentation:

• First you will need to fill out an application form No. P14001. It can be found on the official website of the Federal Tax Service.
• If the changes are related to the transfer of a share or shares in, then you will need to prepare documents confirming the fact of the transfer of shares.
• The listed documents will need to be submitted to the district tax office in person or by mail. The applicant's signature on the documents must be notarized.
• Within 5 working days, the submitted documents will be checked. If no violations are found, then the director of the company personally or through an authorized representative can receive a sheet of the Unified State Register of Legal Entities with the necessary changes.

In a situation where changes occur in connection with amendments to the constituent documentation of a legal entity, you will have to act differently:

• Fill out power of attorney No. P13001, which can be obtained on the official website of the Federal Tax Service. The application can be filled out by the director of the company or an authorized representative.
• It is also necessary to collect a number of documents. Among them should be a decision to make changes to the documents, the changes themselves in two copies, and also a receipt for the paid state duty of 800 rubles.
• The package of documents is submitted to the regional office of the Federal Tax Service personally by the director of the company, through an authorized representative or via registered mail.
• If the document verification is successful, after 5 working days you will be able to pick up the Unified State Register of Legal Entities with the necessary changes and a copy of the completed charter with the official mark of the registrar.

Good day! I welcome you to my website and today I would like to consider the next topic I have planned.

In the last article, we discussed the issue of how to prepare and submit them to the tax office.

Today's topic is the next step, namely obtaining documents from the tax office. Let's take a look at what they are.

Documents that the individual entrepreneur will receive after registration

5-7 days later (the tax inspector will say more precisely) after submitting the set of documents, you need to come to the tax office and receive the long-awaited documents.

You will be given the following documents:

1. (main state registration number of an individual entrepreneur)
2. USRIP record sheet

Let's take a closer look at what these two documents are.

Certificate OGRNIP

OGRNIP is the most important document of an individual entrepreneur; it proves that you are a registered individual entrepreneur.

The OGRNIP certificate contains a 15-digit identification code that is assigned to the individual entrepreneur upon registration! As is clear, this code is unique for each individual entrepreneur.

You will always need the OGRNIP certificate; only with it will you be able to rent premises or a bank account. OGRNIP is the basis of an entrepreneur.

The OGRNIP code is indicated in all contracts that an individual entrepreneur enters into, and this code is also indicated on the entrepreneur’s seal.

In case of loss or damage to the OGRNIP certificate, you can order a duplicate from the tax office for a small fee. But of course it is advisable to protect this document.

In addition to the OGRNIP certificate, an important document is the entrepreneur’s TIN.

What TIN should I indicate when registering an individual entrepreneur?

In the article on registration of individual entrepreneurs, I did not touch upon this topic; more precisely, I assumed conditionally that you are a citizen of the Russian Federation who initially had a TIN.

Since an individual entrepreneur is an individual, his TIN remains the same as it was before registering as an entrepreneur.

If for some reason you do not have a TIN, then the tax office should also prepare and issue you a TIN.

USRIP record sheet

The USRIP record sheet began to exist on July 4, 2013. Before this, the entrepreneur received a OGRNIP certificate and an extract from the Unified State Register of Individual Entrepreneurs.

From this date, every entrepreneur who registers receives a OGRNIP certificate and a so-called Unified State Register of Entry and Entry (USRIP) registration sheet.

The USRIP entry sheet is an A4 sheet with the seal of the Federal Tax Service, which indicates exactly what information was entered by this particular entry in the register.

In case of any changes in the individual entrepreneur that affect the register (for example: adding types of activities or changing the residence of the individual entrepreneur or something else), the entrepreneur will be issued another sheet of the Unified State Register of Entrepreneurs.

At the same time, the personal data of the entrepreneur himself is not reflected in the entry sheet, since this is information of limited access.

The procedure for state registration of an individual entrepreneur has now become even simpler; prepare documents for individual entrepreneur registration completely free of charge without leaving your home through the online service I have tested: “Individual entrepreneur registration for free in 15 minutes.”

Well, that's probably all! I'm waiting for you in my VK group"

The Ministry of Finance of Russia clarified that for individual entrepreneurs registered starting from January 1, 2017, the details of the state registration certificate are the data of the Unified State Register of Entrepreneurs on the date of entry about the individual entrepreneur in the Unified State Register of Individual Entrepreneurs and OGRNIP ().

From January 1, 2017, the Federal Tax Service of Russia abolished forms of certificates of state registration and registration of legal entities and individual entrepreneurs. Refusal to use certificate forms, which are security printed products, is provided. The order came into force on January 1, 2017.

At the same time, the invoice is signed by the head and chief accountant of the organization or other persons authorized to do so by an order (other administrative document) for the organization or a power of attorney on behalf of the organization. When issuing an invoice to an individual entrepreneur, the invoice is signed by the individual entrepreneur or another person authorized by a power of attorney on behalf of the individual entrepreneur, indicating the details of the state registration certificate of this individual entrepreneur ().

In this regard, the company had a question: how should the column “Details of the certificate of state registration of an individual entrepreneur” be currently filled out in the individual entrepreneur’s invoice in connection with the cancellation of certificate forms that are security printed products and the approval of form No. P60009 “Record Sheet” Unified State Register of Individual Entrepreneurs"?

Financiers explained that when issuing an invoice to an individual entrepreneur, the invoice is signed by the individual entrepreneur or another person authorized by a power of attorney on behalf of the individual entrepreneur indicating the details of the state registration certificate of this individual entrepreneur, according to.

Based on this norm, in the form of an invoice, approved by Government Decree No. 1137 of December 26, 2011, the details of the state registration certificate of individual entrepreneurs are provided.

Until 2017, in accordance with the document confirming the fact of making an entry about an individual entrepreneur in the Unified State Register of Individual Entrepreneurs, there was a Certificate of state registration of an individual as an individual entrepreneur in form No. P61003. The certificate contained information about the date of its issue, about the tax authority that issued the Certificate, about the date of making an entry about the individual entrepreneur in the Unified State Register of Entrepreneurs and the main state registration number (OGRNIP), as well as the series and number of the form.

However, the issuance of the Certificate was canceled from January 1, 2017. From this date, the document confirming the fact of making an entry in the Unified State Register of Entrepreneurs is the Entry Sheet of the Unified State Register of Individual Entrepreneurs in form No. P60009. This document contains information about the date of issue of the Record Sheet, about the tax authority that issued the Record Sheet, and the date of making an entry about the individual entrepreneur in the Unified State Register of Individual Entrepreneurs and the OGRNIP.

Due to changes in legislation, certificates confirming the introduction of changes to the Unified State Register of Legal Entities have been canceled for 3 years now. They were replaced by recording sheets. They contain all the information about what changes were made and when, on the basis of what acts and protocols. Despite the practice of use, not everyone understands the difference between a record sheet and an extract from the Unified State Register of Legal Entities, and often confuse them with each other.

When you need it

To make it clearer what we are talking about, let's look at an example. Let's say, if the general director of an enterprise was removed from his post, then the record sheet will contain information about the previous manager, the date and reason for the removal, information about the new manager. If lost, it can be re-ordered. We’ll look at what’s the difference between a record sheet and an extract from the Unified State Register of Legal Entities a little later.

The first may be needed by an organization when concluding large-scale transactions or signing long-term contracts for significant amounts. It is issued in several cases, including the loss of what was provided. In this case, the following shall be entered in the certificate:

• date of issue, number and series of the old document;
• the reasons for the request for resubmission;
• new document data.

The time has come to consider the differences between the Unified State Register of Legal Entities and the extract. After all, very often business managers take these words as synonyms and think that they are talking about the same thing.

Don't get confused

What is the difference between an extract and a Unified State Register of Legal Entities entry sheet? It's simple: the first contains data from legal entities, and the second contains information about changes made at a certain point in time.

To receive it, you must fill out the appropriate application. It must indicate:

• company details;
• what information is required to be provided and at what time;
• legal address to which the response should be sent.

An application and an invoice for payment are submitted to the tax authority. That is, the services of government bodies authorized to issue certificates are not free. Such a procedure will cost the company from 200 to 1200 rubles, depending on the type of document and the required issuance time. To obtain detailed information, you must contact the tax authority to which the organization is assigned at its place of registration. Employees are required to provide all information about the procedure and explain the mechanism for completing it. It should be remembered that the tax office is required to issue both documents upon request, and refusal is illegal.